Personal Gmail on engagement letters
A ca_rakesh1987@gmail.com address on an engagement letter or audit report quietly costs you the corporate work. Own-domain mail reads like a firm, not a freelancer.
Practising chartered accountants across India handle client financials, statutory filings and regulator correspondence entirely over email — and a gmail.com address undercuts every bit of that. HavitoMail gives your firm proper mailboxes on your own domain, with SPF, DKIM and DMARC set up correctly, at ₹149/month flat for the whole practice.
Surat is a two-industry town for CAs and both industries are unusual. Diamond clients in Varachha and Katargam run on trust-based credit, angadia couriers moving goods and money without conventional documentation, and rough-to-polished yield calculations that make closing stock valuation the single hardest number in the audit. Section 269ST cash limits, unsecured loans from relatives and the special presumptive scheme for diamond traders come up in every assessment. The textile half — Ring Road grey cloth markets, Pandesara dyeing and processing houses, and embroidery job-workers — generates enormous job-work volumes, so ITC-04, inverted duty refunds on man-made fabric and e-way bills on short intra-city movements dominate the compliance calendar. Hazira brings a different client: large petrochemical and steel operations with EPC contractors needing works-contract GST and 194C deduction discipline. Search-and-survey representation is a distinctly busy line of practice locally.
Surat is the diamond capital of the world in the literal sense — the overwhelming majority of the world’s rough diamonds are cut and polished here, mostly in Varachha and Katargam. Alongside it runs an enormous man-made fabric and saree industry centred on the Ring Road markets, and Hazira holds heavy industry including petrochemicals, gas and steel.
An estimated nine out of ten of the world’s diamonds are cut and polished in Surat, and the city is also India’s largest producer of man-made fabric. The Surat Diamond Bourse, opened recently, is among the largest office buildings in the world by floor area.
For the profession-wide picture — how ca firms across India handle enquiry intake, document exchange, and record retention over email — see our guide for ca firms.
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A ca_rakesh1987@gmail.com address on an engagement letter or audit report quietly costs you the corporate work. Own-domain mail reads like a firm, not a freelancer.
When an article assistant completes training and takes their Gmail login with them, three years of client threads go too. Firm-owned mailboxes stay with the firm.
Google Workspace at roughly ₹136 per user per month punishes you for hiring seasonal staff. HavitoMail is ₹149/month flat for up to 20 mailboxes.
Yes. HavitoMail serves ca firms across Surat and the rest of Gujarat, including Varachha, Katargam, Ring Road Textile Market, Hazira, Pandesara. Connect the domain you already own — .in, .co.in, or .com — and your team is on professional email within 30 minutes.
It does, because the stock statements and party ledgers you exchange are exactly what a client fears leaking. Mailboxes on your own domain, with no ad-scanning, keep that correspondence in the firm's hands rather than a free provider's. And when a staff member leaves, the mailbox and its history stay with you.
Yes. You can create filings@yourfirm.in as a shared mailbox or as an alias that delivers to several partners and article assistants at once. Most firms use it as the registered address on the GST and income-tax portals so notices are never stuck in one person’s inbox.
Up to 20 mailboxes and 10GB of storage on the Pro plan, at a flat ₹149/month or ₹1,499/year — not per user. A four-partner firm that adds six articles in audit season pays exactly the same as it did in April.
Google Workspace Business Starter runs about ₹136 per user per month, so a six-person ca firm in Surat pays roughly ₹816 every month. HavitoMail Pro is a flat ₹149/month covering up to 20 mailboxes — the saving compounds every year with no per-seat renegotiation.
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