Client mail mixed with personal mail
Using a personal address for client bookings means work follows you everywhere and is harder to switch off from.
Business email for coaches & therapistsProfessional Business Email
Professional Business Email
for Coaches & Therapists
Professional email for coaches, counsellors and therapists in private practice. Keep client communication separate from personal mail on your own domain — 14-day free trial, then Pro $19/year for 20 mailboxes.
- 14-day free trial
- No credit card to start
- Live in under 30 minutes
The problem
Email headaches coaches & therapists know well
A free address feels less professional
New clients are deciding whether to trust you. An address on your practice’s domain matches your website and looks established.
Growing into a group practice
As you add associates or a practice manager, each needs their own address — and per-user plans charge for every one.
Time away from the inbox
Back-to-back sessions mean you cannot reply instantly. Clients need to know when to expect an answer.
Addresses that work
Example addresses for coaches & therapists
Create them as full mailboxes, or as aliases that deliver into an existing inbox — aliases don't use up a mailbox.
- hello@First enquiries from your website
- bookings@Appointment scheduling and changes
- firstname@Your own mailbox for ongoing client contact
- workshops@Group programmes, courses and retreats
- admin@Invoices and practice administration
- associate.name@A mailbox for each associate practitioner
Keep enquiries separate
Make bookings@ and workshops@ aliases of your mailbox, so you can filter them into folders and see at a glance what is a new enquiry.
Catch-all for course addresses
Catch-all means addresses you hand out for a course or event still reach you, without setting each one up in advance.
A mailbox for your practice manager
Give admin support their own mailbox for bookings and invoices, so your own inbox stays focused on clients.
Stop paying per seat
What email costs a 4-person group practice
Approximate yearly cost for 4 mailboxes, based on published entry-level list prices billed annually.
| Provider | Pricing model | 4 users / year |
|---|---|---|
| Google Workspace Business Starter | from about $7/user/month | ≈ $336 |
| Microsoft 365 Business Basic | from about $6/user/month | ≈ $288 |
| HavitoMail Pro | flat — up to 20 mailboxes, 5 domains | $19 |
Four users on Google Workspace Business Starter cost about $336 a year at list price. HavitoMail Pro is $19 a year for up to 20 mailboxes, and a solo practitioner can try it free for 14 days first.
Competitor prices are approximate list prices and vary by region, plan and billing term. HavitoMail's 14-day free trial covers 1 domain and 1 mailbox.
Why HavitoMail
Why Coaches & Therapists choose HavitoMail
Separate work from personal
A dedicated mailbox on your practice domain keeps client email out of your personal inbox.
Auto-reply between sessions
Set an auto-reply explaining when you answer email, so clients know what to expect.
Authenticated domain
Guided SPF, DKIM and DMARC help your emails reach clients and make your domain harder to impersonate.
EU-hosted
Mail is stored in Strasbourg, France (OVH), which helps with EU data-residency requirements.
Free trial for solo practice
Try 1 domain and 1 mailbox free for 14 days; Pro is $19/year for 20 mailboxes.
Works in your mail app
IMAP/SMTP for Apple Mail, Outlook and phone apps, plus browser webmail.
FAQ
FAQs
How much does professional email cost for a coach or therapist?
You can try 1 domain and 1 mailbox free for 14 days. After that, HavitoMail Pro is $19 per year for up to 20 mailboxes and 5 domains — a flat price, not per user.
Is HavitoMail suitable for sharing clinical or health records?
HavitoMail is a general business email service and does not offer HIPAA or other healthcare-specific compliance. If your profession has specific rules for sharing clinical information, use a system designed for that purpose and keep email for general communication such as scheduling.
Where is my email stored?
On HavitoMail servers in the EU, at an OVH data centre in Strasbourg, France.
Can I add associates later?
Yes. Upgrade to Pro and create mailboxes for associates or a practice manager — up to 20 mailboxes on one flat plan.
Get professional email for coaches & therapists
14-day free trial. No credit card needed to start. Live in under 30 minutes.