Every user is a licence
Each person who signs in to their own inbox needs a paid licence, so the bill grows with headcount.
Updated October 2026 · approximate prices
Google Workspace pricing (2026): what it costs per user, and a flat-price alternative
Google Workspace is billed per user, per month. Here is roughly what each plan costs, what that adds up to for a small team, and when a flat-price email service makes more sense.
Figures are approximate USD public list prices and change from time to time. Source and current prices: Google Workspace pricing page.
The plans
Google Workspace plans and per-user prices
Business plans are for up to 300 users. Enterprise pricing is quoted by Google's sales team.
| Plan | Annual plan (per user / month) | Flexible plan (per user / month) | Storage |
|---|---|---|---|
| Business Starter | about $7 | about $8.40 | 30 GB per user (pooled) |
| Business Standard | about $14 | about $16.80 | 2 TB per user (pooled) |
| Business Plus | about $22 | about $26.40 | 5 TB per user (pooled) |
| Enterprise | Contact Google sales | Contact Google sales | Varies |
Approx. USD list prices before tax, from workspace.google.com/pricing. Local prices differ by country and currency, and promotions or reseller discounts may apply.
How billing works
What drives your Google Workspace bill
Annual vs flexible
Annual commitment is cheaper per user; flexible monthly billing costs more but lets you change user counts anytime.
You pay for the suite
Every plan bundles Gmail with Docs, Drive, Meet and more — useful if you use them, overhead if you only need email.
Team cost
What a small team pays per year
Annual-plan list prices multiplied out. HavitoMail shown for comparison — it is email only.
| Team size | Business Starter (approx.) | Business Standard (approx.) | HavitoMail (flat) |
|---|---|---|---|
| 1 user | about $84 | about $168 | $19 (Pro) |
| 5 users | about $420 | about $840 | $19 (Pro) |
| 10 users | about $840 | about $1,680 | $19 (Pro) |
| 20 users | about $1,680 | about $3,360 | $19 (Pro) |
Google figures are approximate list prices on the annual plan, before tax. HavitoMail Pro covers up to 20 mailboxes on 5 domains for one yearly price, after a 14-day free trial.
Your own headcount and currency? Use the Google Workspace cost calculator.
A flat-price alternative
If you only need email, you don't need per-user pricing
Stay on Google Workspace if…
- your team lives in Docs, Sheets, Drive and Meet
- people need tens of gigabytes of mail or file storage each
- you rely on Google's admin, security or compliance tools
Consider HavitoMail if…
- you mainly need email on your own domain
- you want 20 mailboxes for $19 a year, not per user
- 10 GB of shared storage is enough for the team
- you use other tools (or free ones) for documents and calls
Compare in detail: HavitoMail as a Google Workspace alternative.
FAQ
Google Workspace pricing FAQ
How much does Google Workspace cost per user?
At public list prices, Business Starter is about $7 per user per month on an annual commitment, Business Standard about $14 and Business Plus about $22. Monthly flexible billing costs roughly 20% more. Prices change and vary by country, so check Google’s own pricing page for the current figure.
What is the difference between the annual and flexible plan?
On the annual plan you commit to a number of licences for a year at a lower per-user price. On the flexible plan you pay month to month at a higher per-user price, but you can add or remove users at any time.
How much does Google Workspace cost for 10 users?
About $840 a year on Business Starter with annual billing, or about $1,680 a year on Business Standard, before tax. Every extra person adds another licence.
Do shared addresses like info@ need a paid licence?
Not always. In Google Workspace an address can be an alias or a group that forwards to existing users without a licence. But a separate inbox that someone signs in to is a user account and needs its own paid licence.
Is there a cheaper alternative if I only need email?
Yes. HavitoMail is email only: Pro costs $19 per year flat for up to 20 mailboxes on 5 domains, not per user, and you can try it free for 14 days before you pay. It does not include office apps, cloud drive or video meetings.
When is Google Workspace worth paying for?
When your team works in Google Docs, Sheets, Drive and Meet every day, or needs large per-person storage. If you mainly need professional email on your own domain, a flat-price email service usually costs much less.
Email for the whole team, one flat price
Try it free for 14 days on your own domain. Then Pro is $19/year for 20 mailboxes — not per user.