Deadline season floods one inbox
Around tax and year-end deadlines, client documents, questions and chasers all arrive at once. If they all go to one person, things get missed.
Business email for accountantsProfessional Business Email
Professional Business Email
for Accountants
Email hosting for accounting and bookkeeping practices on your own domain. Mailboxes for every accountant plus docs@, payroll@ and billing@ — $19/year for 20 mailboxes, not per user.
- 14-day free trial
- No credit card to start
- Live in under 30 minutes
The problem
Email headaches accountants know well
Paying per seat for seasonal staff
Many practices add temporary help for busy season. Per-user email plans make every extra pair of hands another monthly line item.
Clients worried about phishing
Clients are increasingly wary of emails asking for financial information. Mail from a properly authenticated domain is easier for them — and their mail provider — to trust.
Documents sent to the wrong address
Clients guess at addresses. Without a catch-all, a typo means a bounced email and a client who thinks they have sent you their paperwork.
Addresses that work
Example addresses for accountants
Create them as full mailboxes, or as aliases that deliver into an existing inbox — aliases don't use up a mailbox.
- docs@Clients send statements, receipts and records here
- payroll@Payroll queries and payslip questions
- billing@Your own fees, invoices and payments
- tax@Tax return queries during deadline season
- onboarding@New client engagement letters and ID checks
- firstname@A named mailbox for each accountant
One alias per service line
Make tax@ and payroll@ aliases of the right person’s mailbox. When responsibilities move, reassign the alias — clients keep using the same address.
Catch-all so nothing bounces
Route any unrecognised address on your domain to a chosen mailbox, so documents sent to a misspelt address still arrive.
A shared docs@ mailbox
Set up docs@ as its own mailbox and connect it to several team members’ mail apps over IMAP, so whoever is free can file incoming paperwork.
Stop paying per seat
What email costs an 8-person accounting practice
Approximate yearly cost for 8 mailboxes, based on published entry-level list prices billed annually.
| Provider | Pricing model | 8 users / year |
|---|---|---|
| Google Workspace Business Starter | from about $7/user/month | ≈ $672 |
| Microsoft 365 Business Basic | from about $6/user/month | ≈ $576 |
| HavitoMail Pro | flat — up to 20 mailboxes, 5 domains | $19 |
Eight users on Google Workspace Business Starter come to about $672 a year at list price. HavitoMail Pro is $19 a year for up to 20 mailboxes, so seasonal staff do not add to the bill.
Competitor prices are approximate list prices and vary by region, plan and billing term. HavitoMail's 14-day free trial covers 1 domain and 1 mailbox.
Why HavitoMail
Why Accountants choose HavitoMail
Flat price through busy season
$19/year covers up to 20 mailboxes — add temporary staff for deadline season without paying per head.
Authenticated sending
Guided SPF, DKIM and DMARC help client emails reach the inbox and make your domain harder to spoof.
Works with your mail client
IMAP/SMTP for Outlook, Apple Mail, Thunderbird and phone apps, plus browser webmail.
EU-hosted mail
Mailboxes are stored in Strasbourg, France (OVH), which helps with EU data-residency requirements.
Several domains, one account
Run up to 5 domains — useful if you have a separate payroll or bookkeeping brand.
Mailbox backups
Download a backup of any mailbox whenever you need your own copy.
FAQ
FAQs
How much does email hosting cost for an accounting firm?
HavitoMail Pro costs $19 per year for up to 20 mailboxes and 5 domains — not per user. Eight users on Google Workspace Business Starter costs about $672 per year at list price. A 14-day free trial is also available.
Can clients email documents to a single address like docs@?
Yes. Create docs@ as a mailbox or as an alias of an existing mailbox. You can also enable catch-all so mistyped addresses on your domain still reach a mailbox you choose.
Can we use HavitoMail with Outlook?
Yes. Each mailbox supports IMAP and SMTP, so it works in Outlook, Apple Mail, Thunderbird and mobile mail apps, alongside the built-in webmail.
Where is our email data hosted?
On servers in the EU, at an OVH data centre in Strasbourg, France. That helps with data-residency requirements, though your practice remains responsible for its own compliance obligations.
Get professional email for accountants
14-day free trial. No credit card needed to start. Live in under 30 minutes.