Renewals and claims mixed together
Renewal reminders, claim documents and new quote requests arriving in one inbox makes it easy to miss something time-sensitive.
Business email for insurance agentsProfessional Business Email
Professional Business Email
for Insurance Agents
Business email for independent insurance agents and brokerages on your own domain. claims@, renewals@ and a mailbox per agent — 20 mailboxes for $19/year instead of paying per seat.
- 14-day free trial
- No credit card to start
- Live in under 30 minutes
The problem
Email headaches insurance agents know well
Clients wary of fraud
Policyholders are targeted by fake “renewal” emails. Mail from a properly authenticated domain is easier to trust and harder to fake.
Personal addresses look risky
An agent sending policy documents from a free webmail address looks less credible than one using the agency’s domain.
Sub-agents and support staff
Brokerages with sub-agents and assistants pay per user on most plans.
Addresses that work
Example addresses for insurance agents
Create them as full mailboxes, or as aliases that deliver into an existing inbox — aliases don't use up a mailbox.
- claims@Claim notifications and supporting documents
- renewals@Policy renewal questions and confirmations
- quotes@New business enquiries
- docs@Proposal forms, ID and policy documents
- rahul@A named mailbox for each agent
- support@Policy servicing and changes
Role addresses for each workflow
Set up claims@ and renewals@ as aliases into the right mailboxes so clients always know where to write.
Shared claims mailbox
Create claims@ as its own mailbox and connect it on several devices so claims are never waiting on one person.
Catch-all safety net
Turn on a per-domain catch-all so a mistyped address doesn’t bounce a client’s claim documents.
Stop paying per seat
What email costs a 4-person insurance agency
Approximate yearly cost for 4 mailboxes, based on published entry-level list prices billed annually.
| Provider | Pricing model | 4 users / year |
|---|---|---|
| Google Workspace Business Starter | from about $7/user/month | ≈ $336 |
| Microsoft 365 Business Basic | from about $6/user/month | ≈ $288 |
| HavitoMail Pro | flat — up to 20 mailboxes, 5 domains | $19 |
Four users on Google Workspace Business Starter is about $336 a year at list price. HavitoMail Pro covers those four mailboxes — with room for 16 more — for $19 a year.
Competitor prices are approximate list prices and vary by region, plan and billing term. HavitoMail's 14-day free trial covers 1 domain and 1 mailbox.
Why HavitoMail
Why Insurance Agents choose HavitoMail
Agency-branded addresses
Every agent sends from name@youragency.com, in webmail or their preferred mail app.
$19/year for up to 20 mailboxes
Add sub-agents and assistants without per-seat fees (₹1,499/year in India).
Per-domain DKIM, SPF and DMARC
Guided setup with live checks to make spoofing your domain harder.
Works with Outlook and phones
Standard IMAP and SMTP connect Outlook, Apple Mail, Thunderbird and mobile apps.
Multiple agencies or brands
Up to 5 domains in one account.
Out-of-office replies
Point clients to claims@ or a colleague while you are away.
FAQ
FAQs
Does HavitoMail meet insurance regulatory requirements?
HavitoMail does not hold industry-specific compliance certifications. It provides authenticated business email hosted in the EU (France). Your agency remains responsible for its own record-keeping and regulatory obligations, which may require separate archiving tools.
Can we send renewal reminders to all clients?
HavitoMail restricts bulk sending. Use your agency-management system or a dedicated email-sending service for mass renewal reminders, and receive replies at renewals@.
Can I keep my address if I change providers later?
Yes. Your address is on your own domain, and HavitoMail uses standard IMAP, so you can migrate in or out at any time.
Is there a free plan?
There is no free-forever plan, but every new account gets a 14-day free trial with 1 domain and 1 mailbox — no credit card needed to start. After that, Pro is $19/year (₹1,499/year in India) for 5 domains, 20 mailboxes, and 10 GB of storage.
Get professional email for insurance agents
14-day free trial. No credit card needed to start. Live in under 30 minutes.